Right now
Text you → ask for Saturday → wait for an answer → find the slot is taken → ask for Sunday → agree → send payment → write it down → remind them the night before.
CoachCoreBaseball lesson scheduling software
Baseball Lesson Scheduling Software for Instructors
CoachCore is baseball lesson scheduling software for instructors who sell private lessons. Families book hitting, pitching, catching, and fielding sessions online, pay at booking, and get a reminder before they show up. You manage your availability, your packages, and your clinics in one place.
This page is about scheduling and booking your lessons. If you also run cages as rentable space, that is a separate workflow, covered further down.
0%platform commission
$39from $39/mo, flat
under 30 minutestypical setup flow
This week's lessons
MondayHitting lesson
WednesdayPitching lesson
FridayCatching lesson
PackageHitting pack, 4 credits left
The booking problem
Baseball instruction books up in bursts
Baseball is seasonal in a way that makes scheduling hard. The winter rush arrives all at once, and every parent wants a Saturday morning. Pitchers want regular check-ins before tryouts. A catcher's session needs different time than a hitting lesson. School, practice, and weekend games decide which hours a family can actually do. A booking system does not make baseball simpler. It takes the repetitive part of the scheduling conversation and lets the family finish it without you.
The winter rush hits at once
Every parent wants a Saturday morning, and you answer between lessons, from the dugout or the parking lot.
Slow replies cost slots
"Do you have anything Saturday?" "Can he come an hour earlier?" You still lose a slot or two to the slow reply.
Payments lose track
"Did I already pay for this one?" Without a record tied to the booking, nobody is sure.
The workflow
How a baseball lesson gets booked
A parent wants a pitching lesson for their son before tryouts.
With CoachCore
The parent opens your booking page, picks the pitching lesson from your menu, chooses a time you made available, and pays. The lesson appears on your schedule, and a reminder email goes out before it. If the family bought a package, the lesson uses one of their credits. After the lesson, your notes stay with that player.
You decide which hours are open and what each lesson type costs. The back-and-forth just stops being your job.
Lesson menu
Build a lesson menu that matches how you teach
Instructors rarely teach one thing. CoachCore lets you create a lesson type for each, with its own length and price.
- Hitting lessons for swing mechanics and approach.
- Pitching lessons for pitching mechanics, command, and bullpen work.
- Catching and fielding instruction for players who want position-specific work.
- Longer sessions or shorter tune-ups at different prices, so families choose what fits.
Families see your menu and book what they need, without asking you to explain it first.
What changes
What changes for your lesson business
Schedule around the way families really live
Set your weekly hours and the locations you teach at, and block time off when you travel or take a break. Players only see the hours you offered. If you are busiest before the season, open more hours then, and tighten up later.
Get paid at booking and track credits
Families pay by card when they book, and the money goes straight to your Stripe account. You can record cash payments too. Packages are common in baseball, such as a block of hitting lessons before tryouts, and CoachCore tracks the remaining credits so you do not have to. For players you coach on a monthly basis, lesson subscriptions handle the billing.
Run clinics when demand is higher than your calendar
On the Pro plan, you can publish a clinic, like a winter hitting group, with a capacity limit and a waitlist. Families sign up and pay, and you can see who is in. Clinics are separate from private lessons, so each has its own price and roster.
Fewer no-shows, clearer cancellations
Email reminders go out ahead of lessons. Your cancellation policy appears where families book. Students cannot cancel or reschedule through their account inside 24 hours of the lesson, so late changes come to you instead of happening quietly.
Keep each player's story
Every player has a record with their lessons, your private coach notes, and the comments you choose to share. Parent and child accounts let one parent manage several players. On Pro, you can track progress with metrics you define, build training programs for between lessons, and review a clip of a swing or a delivery with slow motion, drawing, and annotations.
Lessons and cages
Lesson scheduling and cage rental are different jobs
Many baseball people think of lessons and cages together, because they happen in the same building. In software, they are two separate workflows, and mixing them up is how coaches end up with the wrong tool.
Lesson scheduling is what this page covers. It is the instructor's calendar: lesson types, availability, packages, payments, reminders, cancellations, and clinics. Families book time with you.
Cage rental is facility-space scheduling. It is for an owner who rents cages by the hour, sets rates and closures, and sells memberships that include cage time. Customers book the cage itself.
If you teach in someone else's cage, you generally only need the instructor booking side. If you operate the cages themselves, the Facility plan adds space rentals and facility scheduling, along with coach lessons and memberships. Start with batting cage scheduling software for the rental side, or baseball facility management software if you are running the whole training business. For the instructor business on its own, see baseball coaching software.
Pricing
Pricing for instructors
- Basic is $39 per month. Booking, payments, packages, student management, reminders, photos, and your branded site.
- Pro is $79 per month. Everything in Basic, plus clinics, programs, progress tracking, video analysis, bulk email, and custom domain support.
- Both include a 14-day free trial, with no setup fee.
CoachCore charges 0% platform commission on independent coach lessons. Students may pay card processing costs depending on checkout, so you set your rate and keep it. Facility pricing is separate. See the pricing section, the commission-free coaching platform explanation, or the broader lesson booking software page. For the full view across sports, read about sports coaching software.
Related pages
FAQ
Baseball lesson scheduling questions
What is baseball lesson scheduling software?
It is software that lets families book and pay for private baseball lessons online and keeps the instructor's availability, packages, and student history in one place. CoachCore does this for independent instructors and adds clinics, progress tracking, and video analysis on Pro.
Can players book baseball lessons online?
Yes. Players or parents choose a lesson type and an open time on your booking page, then pay. Only the times you opened are shown.
Can I sell baseball lesson packages?
Yes. Families can buy a set of lessons and book against their remaining credits. You can also use lesson subscriptions for players you coach on a monthly basis.
Does CoachCore support pitching and hitting instructors?
Yes. Create a separate lesson type for hitting, pitching, catching, or fielding, each with its own duration and price. Families book the one they need.
Can I run baseball clinics?
Yes, on the Pro plan. You can publish a clinic with a capacity limit and a waitlist, and families can sign up and pay.
Can CoachCore schedule batting cages?
Yes, on the Facility plan. Cages can be set up as bookable spaces with hourly rates, hours, and closures, and lessons assigned to a cage are checked against its rentals. Cage rental is a separate workflow from instructor lesson scheduling, and independent coach plans do not include it.
Is cage scheduling separate from lesson scheduling?
Yes. Lesson scheduling is the instructor's calendar and bookings. Cage scheduling is facility-space booking for owners who rent cages. Some businesses need both, which is what the Facility plan is for. Many instructors only need the lesson side.
Does CoachCore charge commission on private lessons?
No. CoachCore takes 0% platform commission on independent coach lessons and charges a flat monthly subscription. Students may pay card processing costs depending on checkout.
Get your lessons booked before the season starts
Give families one page where they can book, pay, and show up, and spend your time on the field.
14-day free trial. 0% platform commission on independent coach plans.