Open cages disappear into text threads
A parent asks about Thursday at 6, you answer an hour later, and by then the slot is gone or double-promised.
CoachCore
Batting cage scheduling software
Batting cage scheduling software that books the cage and the coach together
Batting cage scheduling software lets customers reserve cage time online and pay for it, while the facility controls rates, hours, and how far ahead people can book. CoachCore is sports coaching and facility management software, so the cage schedule, the private lessons taught in it, and the memberships that include cage time share one calendar.
The cage problem
Cage time is the product, and the phone is the booking system.
Lessons and rentals fight for the same cage
A hitting lesson with a coach and a customer's open rental want the same cage. If they live in different calendars, the conflict shows up at the door.
Members and walk-ins use the same spreadsheet
Who has included cage sessions left, who gets the member discount, and who pays full price should not depend on someone remembering.
What it should include
What batting cage scheduling software should include.
Per-cage rates and rental rules
Set an hourly rate for each cage, plus minimum and maximum rental length and the time increments customers can choose.
Live availability customers can trust
Availability reflects existing cage rentals, coach lessons assigned to the cage, closures, and the hours you set for the cage and the facility.
Private lessons in the same cages
Coaches sell hitting lessons and assign them to a cage, so a lesson holds that cage and a customer cannot rent it over the top.
Cage memberships with included sessions
Members can get a set number of included cage sessions each period, plus a discount on rentals beyond that.
Recurring weekly cage time
Eligible members can hold the same cage at the same time each week, with a cap on how many future bookings are held at once.
Closures, windows, and a QR code
Block a cage for maintenance, set how far ahead members and the public can book, and put a QR code at the cage that opens your booking page.
Inside the facility dashboard
Cage bookings and lessons on one schedule.
At a glance
CoachCore for batting cage facilities, at a glance
What is CoachCore?
CoachCore is sports coaching and facility management software for independent coaches, training academies, and sports facilities. For a batting cage business it handles cage reservations and payments, lets coaches teach private lessons in those cages, and sells memberships that include cage time.
Who is CoachCore for?
- Batting cage facilities that rent cages by the hour
- Baseball and softball training facilities with hitting coaches on staff
- Owners who sell cage memberships to regulars and teams
- Front desk staff who check customers in and take walk-ins
What can CoachCore manage?
Cage operations
- Cage reservations with per-cage hourly rates
- Member and public booking windows
- Recurring weekly reservations for eligible members
- Closures, special hours, and maintenance blocks
- Walk-ins, check-in, no-shows, and manual payment records
Coaching and athletes
- Private hitting lessons assigned to a cage
- Coach availability and lesson types
- Student notes and messaging
- Clinics and camps
How is CoachCore different from basic scheduling software?
A generic scheduler treats a cage like a meeting room. CoachCore knows a cage has an hourly rate, a member allowance, and a coach who may be teaching in it, so the reservation, the payment, and the lesson stay consistent.
When would a facility use CoachCore?
- Customers keep texting to ask which cages are open
- Coaches and renters have double-booked the same cage
- You want a cage membership with included sessions
- You want a QR code on the cage that opens your booking page
Your cages, your customers
Your cage schedule should live on your site.
Customers reserve from your branded page and pay into your own Stripe account, not through a listing site that owns the relationship.
At the front desk, staff see the day's reservations, check customers in, mark no-shows, add a walk-in, and record a cash or external payment without leaving the dashboard.
Start a facility trialCompare
CoachCore vs shared calendar vs generic booking tool
A cage is a rentable resource with hours, rates, and coaches sharing it. Generic tools treat it like a meeting.
| Workflow | CoachCore | Shared calendar + text | Generic scheduler |
|---|---|---|---|
| Hourly rate per cage | Included | Manual quote | Often one flat price |
| Coach lesson blocks the cage | Included | Eyeballed | Rarely |
| Included member sessions | Included | Spreadsheet tracking | No |
| Closures and special hours | Included | Manual | Limited |
| Recurring weekly time | Members, with caps | Manual | Varies |
| Public booking site | Included | No | Generic page |
| Best fit | Cage and training facilities | A very small operation | Meetings and appointments |
Related pages
More for baseball and softball facilities
Baseball facility management software for training businessesSports facility scheduling software for conflicts, hours, and booking windowsSports facility management software for the whole buildingBaseball coaching software for individual instructorsBaseball lesson scheduling software for instructorsSoftball lesson booking softwareOnline lesson booking softwareCoachCore plans and pricing
FAQ
Batting cage scheduling software questions
What is batting cage scheduling software?
It lets customers reserve cages online and pay for the time, while the facility controls hours, rates, closures, and which coach lessons share each cage. CoachCore adds memberships and private lessons to the same schedule.
Can customers reserve batting cages online?
Yes. Customers choose a cage, a duration, and an open time on your facility's booking page and pay online. A QR code can send them straight to that page from the cage or front desk.
Can a batting cage membership include free cage sessions?
Yes. A membership tier can include a set number of cage sessions per period and a discount on additional rentals. Included sessions are counted as members book.
Can CoachCore manage both cage rentals and private lessons?
Yes. Coaches sell lessons and assign them to a cage. The lesson is checked against existing rentals and holds the cage, so a lesson and a rental do not overlap.
Can facilities control how far in advance cages can be booked?
Yes. You set separate booking windows for members and non-members. Defaults are 7 days for the public and 30 days for members, and both can be changed.
Can I block a cage for maintenance or a team rental?
Yes. Block a single cage or the whole facility for a date and time range, and set special hours for holidays.
Fill the cages without the phone tag.
Set your cages, rates, and hours, and give customers a page where they can book and pay.
Facility plan: $150/mo for up to 5 coaches, then $10/mo for each additional coach.