The calendar, the spaces, and the coaches live in different places
A coach lesson, a space rental, and a member session all want the same room. When each lives in a different tool, somebody finds the double-booking at the front desk.
CoachCore
Sports facility management software
Sports facility management software for owners who run the whole building
Sports facility management software should run the front desk and the training floor. CoachCore is sports coaching and facility management software for training facilities, academies, and independent coaches: owners manage coaches, bookable spaces, rentals, memberships, waivers, and payments, and customers book from a branded facility site.
The facility problem
A facility runs on five systems that do not talk to each other.
Memberships are tracked by memory
Who is a member, what they get, and when it renews ends up in a spreadsheet or in the owner's head. Customers cannot see their own status, so they ask.
Waivers, payments, and athlete records are scattered
A paper waiver at the door, a payment link in a text thread, and lesson notes in a coach's phone mean nobody has the whole picture of a customer.
What it should include
What sports facility management software should include.
Bookable spaces with hourly rates
Cages, bays, courts, lanes, and studios each get a rate, rental length rules, and weekly hours. Customers pick a space and a time, and pay online.
Coaches, staff, and front desk
Invite coaches, give managers the permissions they need, and give front desk staff walk-ins, check-in, and manual payment records.
Memberships that include rentals
Sell monthly, quarterly, or annual memberships with included space sessions and a rental discount, and let eligible members reserve recurring weekly time.
Waivers attached to booking
Store a waiver with version history and signature records, so the paperwork lives next to the reservation instead of in a folder.
Lessons, programs, and athlete follow-up
Sell private lessons, training programs, and clinics, then keep student notes, messages, progress metrics, and video analysis tied to each athlete.
A public site customers can book from
Pick a facility template, add your hours, coaches, and offerings, and send customers to one branded place to reserve and buy.
Inside the facility dashboard
Operations and athletes in the same view.
At a glance
CoachCore for sports facilities, at a glance
What is CoachCore?
CoachCore is sports coaching and facility management software for independent coaches, training academies, and sports facilities. A facility owner uses it to manage coaches, bookable spaces, rentals, memberships, waivers, and payments, while coaches use the same account to run lessons, programs, and athlete follow-up.
Who is CoachCore for?
- Owners of indoor training facilities and sports complexes
- Baseball, softball, tennis, pickleball, soccer, and golf facilities
- Academies with several coaches who also sell lessons, programs, and clinics
- Front desk and operations staff handling walk-ins, check-in, and payments
What can CoachCore manage?
Business operations
- Spaces and hourly rentals
- Coach and staff accounts with permissions
- Memberships with included sessions
- Waivers, online payments, and refund requests
- Customer and family accounts
Athlete development
- Private lessons and training programs
- Clinics and camps
- Student notes and messaging
- Progress metrics
- Video analysis
How is CoachCore different from basic scheduling software?
A basic scheduler manages the appointment. CoachCore connects the booking to the space, the payment, the waiver, the membership, and the athlete record, so the next session starts from what happened in the last one.
When would a facility use CoachCore?
- You rent cages or courts and also employ coaches who teach in them
- You sell memberships that include rental time
- You are replacing a calendar link, a payment app, and a spreadsheet
- You want customers to see and pay for their own reservations
Your facility, your customers
Built around the owner, not a marketplace profile.
A facility needs its own customer relationship. Reservations, memberships, and payments should run through your site and your Stripe account, not a directory that owns the listing.
Customers get accounts where they can see upcoming reservations and pay what is due. Your front desk handles walk-ins, check-in, and manual payment records from the same system.
CoachCore facility pricing is $150/mo for up to 5 coaches, then $10/mo for each additional coach.
Start a facility trialCompare
CoachCore vs spreadsheet stack vs enterprise facility software
The right fit depends on how many moving parts you run and how much setup you want to take on.
| Workflow | CoachCore | Spreadsheets + calendar + payment apps | Enterprise facility software |
|---|---|---|---|
| Space booking with rates | Included | Manual | Included |
| Coach and space conflicts | Checked at booking | Eyeballed | Included |
| Memberships with included sessions | Included | Spreadsheet tracking | Included |
| Waivers | Stored with version history | Paper or a separate form | Varies |
| Athlete notes, progress, and video | Included | Scattered | Usually separate |
| Public booking site | Included | Separate website | Often an add-on |
| Pricing | $150/mo for 5 coaches, then $10/coach | Several small subscriptions | Often $100+/mo plus setup |
| Best fit | Owner-run facilities | A single coach or tiny roster | Large multi-location operators |
Related pages
Explore the facility guides
Sports facility scheduling software for conflicts, hours, and booking windowsBatting cage scheduling and reservation softwareBaseball facility management software for training businessesGolf academy management software beyond the appointment calendarOnline lesson booking softwareVideo analysis software for coachesSports coaching software for independent coachesCoachCore plans and pricing
FAQ
Sports facility management software questions
What does sports facility management software do?
It gives a facility owner one system for coaches, bookable spaces, rentals, memberships, waivers, payments, and customer records. With CoachCore, customers also get a public site where they can book and pay.
Can CoachCore manage multiple coaches and training spaces?
Yes. Invite coaches to your facility and set permissions for managers and front desk staff. Create each cage, bay, court, or room as a bookable space with its own rate and hours. A coach lesson assigned to a space is checked against that space's rentals.
Can facilities manage memberships and rentals in the same system?
Yes. Membership tiers can include space sessions and a rental discount, and eligible members can hold recurring weekly time. Included sessions are used up as members book.
Can staff manage reservations for customers?
Yes. Front desk staff can see the day's reservations, add walk-ins, check customers in, mark no-shows, and record cash or other off-platform payments.
Can members receive included facility rentals?
Yes. A membership tier can include a set number of space sessions per period. When a member books within their allowance, the booking is created without a card charge.
How much does CoachCore cost for a facility?
CoachCore facility pricing is $150/mo for up to 5 coaches, then $10/mo for each additional coach. Facility software that bundles scheduling, memberships, and rentals often runs $100+/mo before you add staff.
Run the whole facility from one place.
Set up your spaces, coaches, memberships, and waiver, then give customers a branded place to book.
Facility plan: $150/mo for up to 5 coaches, then $10/mo for each additional coach.